Creating Job Requisitions

This article provides Department Designees with step-by-step instructions on how to create job requisition requests and submit them for review in Workday.

Creating a Job Requisition for Review

On the Workday Home page, hover over the HR Processes tab on the left-side banner and select Department Designee.

This will take you to the Department Designee dashboard. Here you can find several helpful descriptions under the “What is a…” section. On the right side, under My Tools, select Start Job Requisition. You will then be directed to the Job Requisition Request Form.

Start Job Requisition

When starting a Job Requisition Request Form, you will need to fill out all necessary information for the request to be submitted. Any field with a red asterisk is required. 

Basic Information

Select the appropriate Supervisory Organization. This will be the hiring manager for the position. 

Once the Hiring Manager has been selected, a new section entitled “This job will” will appear. Here you must confirm whether this job request will either Replace a Worker or Add a Worker.  

• Replace a Worker: If you are replacing an existing role, search for the employee being replaced in the “Select a worker to replace” search field.
  
• Add a Worker: This option should only be selected when increasing the department's current headcount. 

Job Information

• Job Profile: The role the new hire will be filling.
  • Note: If you are replacing a worker, the job profile will automatically appear in this section. 
  • If you are unsure of the job profile, you may select the Placeholder job profile. More information on the placeholder job profile can be found here. 

• Job Title: This field is automatically filled when choosing the job profile.
• Job Description: If no job description is automatically filled by the job profile, please enter a description for the role. 

Worker Information

• What location is this job based in?  
  • Select the office location of the position. If the role is fully remote, select No Office Location.  

• Are you hiring a new employee or contingent worker?
  • Select Employee for a new, direct-hire position. 
  • Select Contingent Worker for a temporary position, typically hired through an external agency.

• What type of worker are you hiring
  
  • Employee
    • Adjunct
    • Core Faculty
    • Professional Staff
    • Temporary
  • Contingent Worker
    • Agency Temp
    • Consultant
    • Contractor

Note: Depending on the employee type, you will have an additional questionnaire at the end of the job requisition process. If you would like more information about the additional questionnaires based on the employee type, click the article link for a brief description: Start Job Requisition Additional Questionnaires

• What is the time type for this job? 
  • Will this employee be working full-time or part-time?
• What are the scheduled weekly hours for this job? 
  • Insert how many hours this employee will be working on a weekly basis. A full-time position at Lesley University is 35 hours.

Cost Information

• Select a company: Choose Lesley University. 
• Select a cost center: Select the cost center for the position. 

Recruiting Information

• When would you like this worker to start? 
  • Choose either "As soon as possible" or select a future hire date.
• What recruiting instructions do you have for this job? 
  • Select where this job listing should be posted: internal career site, external career site, or both locations.
• Select a primary location to post this job.
  • If this role is onsite or hybrid, select Cambridge, MA 
  • If this role is fully remote, select No Office Location 
• Why are you creating this job? 
  • Be sure to select one of the following from the Recruiting or Student Employment tabs only:
    
    • Replacement, Current Year Budgeted: Choose this option if you are requesting to replace a vacant position. This option is best when there are no changes to the position responsibilities, and there is an approved budget for the replacement. 
    • Replacement, Not Budgeted: Choose this option if you are requesting to replace a vacant position and there is not an approved budget for the replacement. 
    • New Position, Current Year Budgeted: Choose this option if you are requesting a new position and there is an approved budget for the new position. 
    • New Position, Not Budgeted: Choose this option if you are requesting a new position and there is not an approved budget for the new position.
    • Reclassification, Current year budgeted: Choose this option if you are requesting to replace a vacant position. This option is best when there are substantial changes to the position responsibilities, and there is an approved budget for the replacement. 
    • Reclassification, Not Budgeted: Choose this option if you are requesting to replace a vacant position with substantial changes to the position and there is not an approved budget for the replacement. 

Click Submit once all the necessary information is filled. Once you submit, you will receive a separate Questionnaire in your Workday inbox. This Questionnaire will request necessary information about your position, including remote work requirements, a list of search committee members, information about the work currently being done, position alternatives, and the impact on the department.  

Next Steps

• Requisition submissions are reviewed on a weekly basis.
  
• If your requisition is approved, a member of the HR team will post your position to the Lesley University Careers site and notify you via email.
• If your requisition is placed on hold, it will not be placed on the Lesley University Careers site. For questions or more information, please reach out to your cabinet leader.