TABLE OF CONTENTS

• Course Lifecycle Policy
• Archive Your Course
• Archive Student Work
• Back Up Your Content to a Cloud-Based Service

Course Lifecycle Policy

Courses in myLesley are disabled after a certain time period. Undergraduate and Masters' level courses are disabled 2 years from the end date of the course. Doctoral level courses are disabled 5 years from the end date of the course. Exceptions for any extended access for individual faculty to myLesley/Blackboard data beyond the course lifecycle are for research purposes only and require approval of the Institutional Review Board (IRB). Please review the Lesley University Faculty Handbook for more information on this topic. 

If you wish to archive materials from your courses, please refer to the following tutorials. We recommend that you take these steps as soon as the course has ended. 

Archive Your Course

Once your course has ended, we recommended creating an archive of your myLesley course content. Archiving your course creates a frozen snapshot or permanent record of your course, which you may wish to reference at a later time. Please note that your archived courses will not contain student data, including student Discussion Board posts or submitted assignments. 

Your archive package will download as a .zip file, which can be imported into a future myLesley course or safely saved in your OneDrive on Office 365. Please note that you cannot interact with the content of the .zip file directly but must import the entire package into a myLesley/Blackboard course in order to view its contents.

Refer to the Archive Your myLesley Course support article for detailed instructions.

Archive Student Work

If you would like to create archives of student-submitted work, you will need to do so separately. Your archived myLesley courses will not contain student data, including student Discussion Board posts or submitted assignments. 

Ultra Courses

Collect and Save Submitted Assignments

You may download and save all student-submitted assignments via the Gradebook. You may bulk-download students' original submissions, but must download annotated PDFs of graded assignments individually. Refer to the Download Assignments in Ultra Courses support article for detailed instructions.

Collect and Save Discussions and Journals

The best way to save Discussion or Journal content is by printing the page as a PDF. To do this, go in to each discussion or student journal and print the page.

Windows users 

• Open the print menu by pressing Ctrl+P. 
• Under the “Printer” drop-down menu, select “Microsoft Print to PDF” or “Save as PDF”. (The exact wording may vary by browser.) 
• Click “Print”. 
• When prompted, choose where you want to save the file. If you're on an older version of Windows that does not have the built-in Microsoft Print to PDF printer, the Google Chrome browser provides its own “Save as PDF” option.

Mac users 

• Open the print menu by pressing Command+P. 
• From the PDF drop-down menu (in the lower-left corner), choose “Save as PDF”. (In Chrome you may be able to skip this step and select “Open PDF in Preview”.) 
• When prompted, choose where you want to save the file.

Original Courses

Collect and Save Submitted Assignments

You may download and save all student-submitted assignments via the Grade Center. You may bulk-download students' original submissions, but must download annotated PDFs of graded assignments individually. Refer to the Download Assignments in Original Courses support article for detailed instructions. 

Collect and Save Discussion Forums

In order to retain this information, complete with student names, you will need to collect each of your discussion forums and save them to PDF. The Search and Collect Discussions in Original Courses support article will walk you through the process of collecting the discussion posts in your forum. Once you have collected the posts, click the Print Preview button and save as a PDF.

Save Blogs, Journals, and Wikis (convert to PDF)

In order to save student content in blogs, journals, and wikis, you will need to convert each blog, journal, or wiki page to PDF. Instructions for creating a PDF of your myLesley content may be found here: How to Make Printable Versions of your Weekly Sessions in Blackboard. 

Back Up Your Content to a Cloud-Based Service

Once you have archived and saved copies of your content to your computer, we recommend using a cloud-based storage solution, such as One Drive, Google Drive, or Dropbox, to ensure that you will be able to access your content from any computer at any time. We strongly recommend backing up all of your materials to cloud-based storage.

Lesley University provides access to Microsoft OneDrive for all faculty, staff, and students. To access your free OneDrive account, go to Microsoft Office 365 and log in with your Lesley credentials.