Approving Employee's Time Entry

Modified on Tue, Mar 5 at 12:44 PM

Hourly, non-exempt colleagues (Professional Staff and Student Employees) are required to enter their time worked every biweekly pay period. This job aid contains information on how to approve an employee’s time entry.

Managers will receive a task on their Workday homepage under Awaiting Your Action to approve an employee's time entry once an employee has submitted their time card for approval.

Opening the task, the colleagues time entry for the week will be available to review and approve.

You will check the Entries to Approve as this was the hours your employee submitted for each day of the week.

As a manager, you can either Approve your employees hours worked, or Send Back if changes are needed to be made. You will find these actions on the bottom of the task.

Approve: This action will approve the time sheets for the week to be processed for payroll.
Send Back: You can send the timesheet back to your employee and add a comment on why their timesheet needs to be corrected.

If you need to send back your employee time card, click Send Back and enter your comment. Once you click Submit, the task will return to your employee with your comment so they can take the necessary actions.

Once the timesheet is approved, your worker will be able to know there timesheet has been approved as their timecard for the week will have the status as Approved.